Planning a community vaccine event?
These resources will help you plan, prepare and implement your event. Adapt these examples and guidance to fit your specific needs.
- Pop-up Vaccination Clinic Planning and Implementation Checklist — Checklist for vaccine providers and locations to successfully implement pop-up clinics.
- COVID-19 Clinic Contact Sheet — The location and roster of all contacts involved with onsite management of a drive-thru vaccine clinic.
- Logistics Action Sheet — A step by step outline for logistics staff to follow on the day of the event.
- Radio Etiquette — Proper etiquette to use 2-way radios for communication during a vaccine clinic.
- Community Vaccine Project Card Template — Incident Command Systems (ICS) roles and contact roster to create a list of participants working onsite during a vaccine event.
- Public School Facility and Site Assessment Worksheet — Form to collect necessary information on a potential vaccine site.
- Needle Stick injury or Other Blood Exposure Procedures — Just in time training on how to treat and prevent transmission of blood-borne pathogens.
- CDC Checklist for COVID-19 Vaccines — Questionnaire to determine whether or not a person should receive vaccine. Also available in Spanish, Chinese, Korean, Russian, Vietnamese, and Tagalog.
- CDC V-Safe App Info — Smartphone-based tool that uses text messaging and web surveys to provide personalized health check-ins after you receive a COVID-19 vaccination. Also available in Spanish, Chinese, Korean, Russian, Vietnamese, and Tagalog.
- COVID-19 Vaccine Pop-up Clinic Hold Harmless Agreement — A letter to use with partners for pop-up clinics outlining a basic hold harmless agreement.
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Site assessment checklist
Consider these questions when assessing a potential event site.
- Does the site have multiple points of entrance and exit?
- Does the site have adequate space for cars to line up? Would traffic back up onto the road?
- How far apart can vaccine stations be?
- Does the site have room for holding lanes?
- How many vaccine lanes can the site fit?
- Where can event staff park?
- Where can a mobile operations command center park?
- Where can a trailer park?
- Where can portable bathrooms go?
- Do buses, parents or staff need to access the area?
- Where is the nearest bus stop?
- Who is the facility point of contact on the day of the event?
- Can people with mobility issues access the site?
- Pre-event activities—Centers for Disease Control and Prevention (CDC).
- Vaccine storage and handling toolkit—CDC.
- Mobile immunization toolkit—Immunity Community.
- Using mRNA COVID-19 vaccines: Interim clinical considerations—CDC.
- Off-site vaccine event guidelines—Washington State Department of Health (DOH).
Requested actions Be aware, on May 5, 2022, because of the risk of thrombosis with thrombocytopenia syndrome (TTS) after getting Johnson & Johnson COVID-19 vaccine (J&J), Food and Drug Administration (FDA) limited its authorized use to people 18 years or older: For whom other COVID-19 vaccines are not accessible or clinically appropriate. Who want only … 05/16/22 Health Advisory: FDA Limits Use of Johnson & Johnson COVID-19 Vaccine.
04/27/22 Health Advisory: CDC Treatment Updates and ACIP discusses second COVID-19 booster dose eligibility
Requested Actions On April 25, 2022, Centers for Disease Control and Prevention (CDC) issued a Health Alert Network (HAN) advisory about the availability and use of recommended COVID-19 therapies. It also advised against using unproven treatments that have known or potential harm. Follow National Institutes of Health (NIH) COVID-19 treatment guidelines and use recommended antivirals … 04/27/22 Health Advisory: CDC Treatment Updates and ACIP discusses second COVID-19 booster dose eligibility
03/07/22 Health Advisory: Update on Johnson & Johnson vaccine ordering and guidance for healthcare settings
Requested actions Be aware, on March 4, Washington State Department of Health (DOH) discontinued ordering Johnson & Johnson COVID-19 vaccine because inventory is very low at Centers for Disease Control and Prevention (CDC) in Washington Immunization Information System (IIS). We encourage providers to post and look for available doses on IIS vaccine advertisement page. Email … 03/07/22 Health Advisory: Update on Johnson & Johnson vaccine ordering and guidance for healthcare settings